PRIVACY NOTICES
- GENERAL PRIVACY NOTICE
Your Personal Data – what is it? “Personal Data” is any information about a living individual which allows them to be identified from that data (for example a name, postal address, email address, telephone numbers, photographs & Videos). Identification can be by the information alone or in conjunction with any other information. The processing of personal data is governed by the Data Protection Bill/Act 2017, the General Data Protection Regulation 2016/679 (the “GDPR”) and other legislation relating to personal data and rights such as the Human Rights Act 1998.
Who Are We?
This Privacy Notice is provided to you by the London Tamil Christian Congregation (Charity Reg.no: 1040952) who is the Data Controller for your data.
The aims of the LTCC Congregation shall be the advancement of the Christian faith among Tamil
speaking people in the United Kingdom.
The LTCC works together with the Minister, President, Secretary and other Office Bearers and co-ordinators within the Congregation; we may need to share personal data we hold with them so that they can carry out their responsibilities to the Congregation and our Community.
The Organisations referred to above are joint Data Controllers.
This means we are all responsible to you for how we process your data. Each of the Data Controllers have their own tasks within the Congregation and a description of what data is processed and for what purpose is set out in this Privacy Notice.
This Privacy Notice is sent to you by the LTCC Council on our own behalf and on behalf of each of these Data Controllers. In the rest of this Privacy Notice, we use the word “we” to refer to each data controller, as appropriate
- To enable us to meet all Legal and Statutory obligations;
- To carry out comprehensive Safeguarding Procedures in accordance with best safeguarding practice from time to time with the aim of ensuring that all Children and Adults-at-risk are provided with safe environments;
- To minister to you and provide you with Pastoral and Spiritual care (such as visiting you when you are gravely ill or bereaved);
- To deliver LTCC’s Mission to our Community, and to carry out any other voluntary or charitable activities for the benefit of the public as provided for in the LTCC Constitution and statutory framework of each Data Controller;
- To maintain our own Accounts and Financial Records;
- To process a donation that you have made (including Gift Aid information);
- To seek your views or comments;
- To notify you of changes to our Worship Services, Events and Role holders;
- To send you communications which you have requested and that may be of interest to you.
What is the Legal Basis for processing your Personal Data?
An example of this would be our safeguarding work to protect Children and Adults at risk. We will always take into account your interests, rights and freedom. Some of our processing is necessary for compliance with a legal obligation. Where your information is used we will first obtain your consent to that use. Sharing your personal data - Your personal data will be treated as strictly confidential. It will only be shared with third parties where it is necessary for the performance of our tasks or where you first give us your prior consent.
How long do we keep your Personal Data?
We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. For example, it is current best practice to keep financial records for a minimum period of 7 years to support HMRC audits. In general, we will endeavour to keep data only for as long as we need it. This means that we may delete or destroy it when it is no longer needed.
Your Rights and your Personal Data - You have the following rights with respect to your Personal Data:
- The right to access information we hold on you
At any point you can contact us to request the information we hold on you as well as why we have that information, who has access to the information and where we obtained the information from. Once we have received your request we will respond within one month.
- The right to correct and update the information we hold on you
If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.
- The right to have your information erased
If you feel that we should no longer be using your data or that we are illegally using your data, you can request that we erase the data we hold.
When we receive your request we will confirm whether the data has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s)).
- The right to object to processing of your data
You have the right to request that we stop processing your data. Upon receiving the request we will contact you and let you know if we are able to comply or if we have legitimate grounds to continue to process your data. Even after you exercise your right to object,
We may continue to hold your data to comply with your other rights or to bring or defend legal claims.
- The right to withdraw your consent
You can withdraw your consent easily by telephone, email (secretary@putneychurch.org ) or by post.
6. The right to object to the processing of personal data where applicable.
7. The right to lodge a complaint with the Information Commissioner’s Office. Our website is also accessible from overseas, so on occasion some personal data (for example in a newsletter) may be accessed from overseas. Further processing - If we wish to use your personal data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Contact Details - Please contact us if you have any questions about this Privacy Notice or the information we hold about you or to exercise all relevant rights, queries or complaints at The Data Controller, London Tamil Christian Congregation, c/o Rivercourt Methodist Church, King Street, Hammersmith, London W6 9JT. email: secretary@putneychurch.org You can contact the Information Commissioners Office on 0303 123 1113 or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.